{"id":9289,"date":"2025-03-11T09:47:36","date_gmt":"2025-03-11T09:47:36","guid":{"rendered":"https:\/\/www.fantasticservices.com\/commercial\/?p=9289"},"modified":"2026-01-29T14:04:35","modified_gmt":"2026-01-29T14:04:35","slug":"how-to-move-a-server","status":"publish","type":"post","link":"https:\/\/www.fantasticservices.com\/commercial\/blog\/how-to-move-a-server\/","title":{"rendered":"How to Move a Server Room During Office Relocation"},"content":{"rendered":"\n\n\n\n\n                \n\n\n\n\n\n<section \n    class=\"section vertical-align-top section--white  s_d6bf84266b177aa315287889c4a82f45\"\n    \n        >\n    <div class=\"container\">\n        \n                    <div class=\"section__body\">\n                \n\n    <div class=\"img-wrap component \">\n                    \n                    \n                        <picture><source srcset=\"https:\/\/www.fantasticservices.com\/commercial\/wp-content\/uploads\/2025\/03\/how-to-relocate-a-server.jpg\" media=\"(min-width:768px)\" \/><img decoding=\"async\" src=\"https:\/\/www.fantasticservices.com\/commercial\/wp-content\/uploads\/2025\/03\/how-to-relocate-a-server.jpg\" title=\"how-to-relocate-a-server\" alt=\"Relocating an office server\" loading=\"lazy\" width=\"909\" height=\"413\"\/><\/picture><div class=\"image-caption\">Image source: depositphotos \/ dlpm<\/div>\n            <\/div>\n\n\n    \n\n<div class=\"single-textarea__holder component \">\n    <p>Moving house is one thing, but <a href=\"https:\/\/www.fantasticservices.com\/commercial\/business-relocation\/\">relocating a business<\/a> is certainly far more difficult. The reason behind this is that a lot of specifics need to be taken into consideration when moving IT equipment and there are a lot of preparations that need to be made beforehand.<\/p>\r\n<p>Generally, the IT team is responsible for making a server relocation plan and completing the relocation. Also, after the move is completed, it\u2019s their job to test the servers.<\/p>\r\n<p>In this article, we are going to discuss the topic of how to move a server from one location to another correctly. You can find everything from planning the move to helpful tips compressed into this small guide. But first\u2026<\/p>\r\n<p><strong>Some of the major challenges when moving a server:<\/strong><\/p>\r\n\n<\/div>\n\n\n    <div class=\"text-blog component section--white\">\n    <div class=\"text list-color-color-1 list-type-check single-textarea__holder\">\n        <ul>\r\n \t<li>Office space;<\/li>\r\n \t<li>Connectivity challenges;<\/li>\r\n \t<li>Safety of transport;<\/li>\r\n \t<li>Data backup strategy and execution;<\/li>\r\n \t<li>The layout of the new IT department;<\/li>\r\n \t<li>Implementing new technology;<\/li>\r\n \t<li>Environmental suitability;<\/li>\r\n \t<li>Space for other hardware equipment such as computers, printers etc.<\/li>\r\n \t<li>Ventilation at the new address that meets the requirements of the server;<\/li>\r\n \t<li>Contingency planning (a strategy for the time that a business can afford to stay offline with their servers not operating);<\/li>\r\n \t<li>Communication with utility providers and emergency contacts;<\/li>\r\n \t<li>Protecting critical business data;<\/li>\r\n \t<li>Preparing for unexpected errors.<\/li>\r\n<\/ul >\n    <\/div>\n<\/div>\n\n\n\n    <div class=\"component blog-buttons\">\n   <div class=\"image\">\n        <img alt=\"Fantastic logo\" srcset=\"https:\/\/www.fantasticservices.com\/commercial\/images\/membership\/fantastic-club-cube.png 1x, https:\/\/www.fantasticservices.com\/commercial\/images\/membership\/fantastic-club-cube@2x.png 2x\" width=\"75\" height=\"75\" lazy=\"loading\">\n    <\/div>\n    <div class=\"button-content\">\n        <p class=\"title\">Have no time for relocation? Learn more about our commercial removals service.<\/p>\n            <div class=\"content-cta component align-center-d align-center-m\">\n                                                                \n            <a href=\"https:\/\/www.fantasticservices.com\/commercial\/contact-us\/\"  title=\"Lern more!\" class=\"btn primary filled\">Lern more!<\/a>\n                    <\/div>\n    <\/div>\n\n<\/div>\n\n\n    \n\n<div class=\"single-textarea__holder component \">\n    <div class='post-nav-link' id='making-a-server-relocation-plan'><div class='link-text'><h2>Making a server relocation plan<\/h2><\/div><\/div>\r\n\r\nOne of the most important factors in moving a server successfully is the way you plan the whole procedure.\r\n\r\n<p><strong>Take into consideration the following recommendations:<\/strong><p>\n<\/div>\n\n\n    <div class=\"text-blog component section--white\">\n    <div class=\"text list-color-color-1 list-type-check single-textarea__holder\">\n        <ul>\r\n \t<li>Make sure to hire a <a href=\"https:\/\/www.fantasticservices.com\/commercial\/removals-and-storage\/\" target=\"_blank\">reliable office moving company<\/a> that will take full responsibility for the transportation of the servers;<\/li>\r\n \t<li>Establish a coordinated communication between the IT department and the moving company. Don\u2019t risk having either of the sides misinformed about important aspects of the move.<\/li>\r\n \t<li>Calculate the average time and effort required for the server relocation;<\/li>\r\n \t<li>Ask the removals company for an accurate service quote;<\/li>\r\n \t<li>Think about the cost of paying IT staff for overtime;<\/li>\r\n \t<li>Ensure a proper cooling environment to meet the servers\u2019 requirements;<\/li>\r\n \t<li>Plan the wiring and cabling process carefully;<\/li>\r\n \t<li>Find a suitable place for the rest of the IT hardware such as routers, scanner, power jacks, network cabling points etc.<\/li>\r\n \t<li>Add additional protection to the server room by investing in a security system installation.<\/li>\r\n \t<li>Set up call forwarding during the server relocation as planned.<\/li>\r\n \t<li>Will you use the same phone systems at the new address or you\u2019ve planned changes? <a href=\"https:\/\/www.businessnewsdaily.com\/7149-business-phone-system-guide.html\" target=\"_blank\" rel=\"noopener\">What type of phone systems best suit your business needs:<\/a> KSU, PBX, VoIP of a hosted VoIP?<\/li>\r\n \t<li>Check for any remaining warranties for the entire equipment and take measures if necessary.<\/li>\r\n \t<li>Think of any installation errors that may occur at the new address.<\/li>\r\n \t<li>See if there are servers for scrap and decide how to dispose of them effectively.<\/li>\r\n \t<li>Double-check the insurance policy of the moving company and what the server relocation service covers in case of damaging the server equipment. Do you have an internal insurance policy as well?<\/li>\r\n \t<li>Prepare the area for server installation.<\/li>\r\n \t<li>Make sure that you will have a stable internet connection at the relocation address.<\/li>\r\n \t<li>Decide how you will proceed with power management. Will you have the full power resource that is required for the entire server hardware to stay online with 100% efficiency?<\/li>\r\n \t<li>Set up VPNs &amp; DNS.<\/li>\r\n \t<li>Design a safety training procedure in case of emergencies. <a href=\"https:\/\/www.getkisi.com\/guides\/emergency-exits\" target=\"_blank\" rel=\"nofollow noopener\">There should be multiple exits from the building<\/a>.<\/li>\r\n \t<li>Make sure everyone in the IT department is familiar with the usage of data centre lifts in case there is a need to install, remove or reposition the server hardware.<\/li>\r\n \t<li>Inform everyone in the company of the upcoming <a href=\"https:\/\/www.jscape.com\/blog\/consequences-of-downtime\" target=\"_blank\" rel=\"nofollow noopener\">server downtime<\/a> and how it may affect their work.<\/li>\r\n \t<li>Assign a project manager for the whole server relocation;<\/li>\r\n \t<li>Verify back-up copies and all copies of virtual assets for the servers;<\/li>\r\n \t<li>Figure out all of the required updates during the server migration;<\/li>\r\n \t<li><a href=\"https:\/\/www.fantasticservices.com\/commercial\/office-waste-clearance\/\">Dispose of IT equipment<\/a> that is not operating or is no longer needed for the new server installation.<\/li>\r\n \t<li>Inspect the condition of all server lifts;<\/li>\r\n \t<li>Thoroughly review the new server premises for any potential risks like moisture, leaks from the ceiling, and etc.;<\/li>\r\n \t<li><a href=\"https:\/\/www.fantasticservices.com\/commercial\/electrical-services\/\">Test the electrical installation<\/a> at the new address well in advance. Having power issues on the day of the server relocation will slow down and postpone the whole process;<\/li>\r\n \t<li>Upon disconnecting all server hardware at the old location, double-check the condition of all electronics before loading it on the server racks. Run the full list of tests to make sure quality assurance requirements are met.<\/li>\r\n<\/ul>\n    <\/div>\n<\/div>\n\n\n\n    \n<div class=\"single-post-thumbnail component\">\n    <div class=\"title\">\n        You may also like:\n    <\/div>\n    <div class=\"attributes\">\n        <a href=\"https:\/\/www.fantasticservices.com\/commercial\/blog\/office-relocation-costs-guide\/\" title=\"Read more about How Much Does It Cost to Move an Office in UK\">\n                            <div class=\"image\">\n                    <img width=\"650\" height=\"350\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Packed office items ready for relocation\" sizes=\"(max-width: 650px) 100vw, 650px\" data-lazy-img=\"https:\/\/www.fantasticservices.com\/commercial\/wp-content\/uploads\/2025\/03\/office_relocation.jpg\" data-lazy-srcset=\"https:\/\/www.fantasticservices.com\/commercial\/wp-content\/uploads\/2025\/03\/office_relocation.jpg 650w, https:\/\/www.fantasticservices.com\/commercial\/wp-content\/uploads\/2025\/03\/office_relocation-100x54.jpg 100w\" title=\"office_relocation\" \/>\n                <\/div>\n                        <div class=\"post-title\">\n                How Much Does It Cost to Move an Office in UK\n            <\/div>\n        <\/a>\n    <\/div>\n<\/div>\n\n\n    \n\n<div class=\"single-textarea__holder component \">\n    <div class='post-nav-link' id='how-to-physically-move-a-server'><div class='link-text'><h2>How to physically move a server<\/h2><\/div><\/div>\r\n<p>Now that you\u2019ve completed this planning process, proceed with the actual transportation of the servers. Theoretically, following your plan would result in a problem-free server relocation but in reality, the scenario is a bit different.<\/p>\r\n\r\n<p>There are plenty of things that can go wrong and you should be prepared before initiating the IT hardware relocation.<\/p>\r\n\r\n<ol>\r\n<li><strong>Prepare for malfunctions<\/strong>\r\nEven perfectly secured and properly transported servers may refuse to operate after the relocation. After all, this is highly sensitive equipment that can get decalibrated during transportation.<\/li>\r\n\r\n<li><strong>Recovery test<\/strong>\r\nRun recovery tests before the move as training for emergency situations. In case of data loss during the server relocation, you may have to complete recovery on the day of the move.<\/li>\r\n\r\n<li><strong>Give your tech suppliers a heads up<\/strong>\r\nContact your suppliers, they should know that you are about to relocate your servers. This way they will have time to react if your equipment needs emergency repairs or you\u2019re short of something at the new location.<\/li>\r\n\r\n<li><strong>Finish Data migration<\/strong>\r\nMake sure that the data migration from the servers is fully completed, and run all necessary tests.<\/li>\r\n\r\n<li><strong>Follow Data protection protocol<\/strong>\r\nCarefully prepare for the execution of the data protection protocol in your company.<\/li>\r\n\r\n<li><strong>Pack your servers<\/strong>\r\nPack each server station in and label it accordingly. It\u2019s also a good idea to add numerical labels with the exact order in which each station was packed. You can later unpack in reverse order for maximum efficiency.<\/li>\r\n\r\n<li><strong>Cable management<\/strong>\r\nLabel all cables and electronics for faster unpacking and installation at the new address.<\/li>\r\n\r\n<li><strong>Make sure the hardware is well secured in transport<\/strong>\r\nKeeping all hardware completely stable during the relocation will minimize the chances of errors.<\/li>\r\n\r\n<li><strong>Relocate Data storage<\/strong>\r\nTransport physical data storage hardware in a vehicle different from the moving vans for additional security.<\/li>\r\n<\/ol>\r\n<strong><em>You may also like: <\/strong><a href=\"https:\/\/www.fantastic-removals.co.uk\/blog\/office-move-checklist\/\" target=\"_blank\" rel=\"noopener\">How to Move an Office \u2013 Office Relocation Checklist<\/a><em>\n<\/div>\n\n\n    \n<div class=\"component check-price-box\">\n\t<div class=\"box-content\">\n\t\t\t\t\t<p class=\"title\">\n\t\t\t\tNeed help for server relocation?\n\t\t\t<\/p>\n\t\t\n\t\t\t\t\t<p class=\"text\">\n\t\t\t\tOur commercial movers will take care!\n\t\t\t<\/p>\n\t\t\n\t\t    <div class=\"content-cta component align--d align-center-m\">\n                                                                \n            <a href=\"tel:{{ PHONE_LABEL }}\"  title=\"Book your office move!\" class=\"btn primary filled\">Book your office move!<\/a>\n                    <\/div>\n\n\t\t<a href=\"https:\/\/uk.trustpilot.com\/review\/fantasticservices.com?stars=5\" target=\"_blank\" title=\" title=\" Trustpilot> \n\t\t\t<img srcset=\"https:\/\/www.fantasticservices.com\/commercial\/images\/layout\/trustpilot\/trustpilot-one-row-number.png 1X, https:\/\/www.fantasticservices.com\/commercial\/images\/layout\/trustpilot\/trustpilot-one-row-number@2x.png\" title=\"Trustpilot reviews\" width=\"402\" height=\"20\">\n\t\t<\/a>\n\t<\/div>\n\n\t\t\t<div class=\"image\">\n\t\t\t<img srcset=\"https:\/\/www.fantasticservices.com\/commercial\/images\/blocks\/check-price-box\/removals.png 1x, https:\/\/www.fantasticservices.com\/commercial\/images\/blocks\/check-price-box\/removals@2x.png 2x\" alt=\"removals\">\n\t\t<\/div>\n\t<\/div>\n\n\n    <div class=\"text-blog component section--grey\">\n    <div class=\"text list-color-color-1 list-type-normal single-textarea__holder\">\n        <div class='post-nav-link' id='takeaways'><div class='link-text'><h2>Takeaways<\/h2><\/div><\/div>\r\n<ul>\r\n<li>Make sure to plan out the whole moving process and create a thorough server relocation checklist. This way you\u2019ll spare yourself a lot of unexpected (and probably unpleasant) scenarios.<\/li>\r\n<li>Don\u2019t try to move loaded server racks. You risk losing all of your data.<\/li>\r\n<li>If you want to minimise potential chances for damage, hire a team of professional removalists to relocate the server for you.<\/li>\r\n\r\n\n    <\/div>\n<\/div>\n\n\n\n    \n\n<div class=\"single-textarea__holder component \">\n    <p>We hope our article on how to move a server from one location to another informative and helpful. Feel free to share all your thoughts and moving experiences in the comment section below.<\/p>\r\n<p><center>***<\/center><\/p>\r\n\r\n<p><em>Do you have any interesting ideas on how relocating server equipment can happen easier and faster? We would like to hear them in the comment section below.<\/em><\/p>\n<\/div>\n            <\/div>\n            <\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Moving house is one thing, but relocating a business is certainly far more difficult. The reason behind this is that a lot of specifics need to be taken into consideration when moving IT equipment and there are a lot of preparations that need to be made beforehand.<\/p>\n","protected":false},"author":1,"featured_media":9381,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[27,25],"tags":[],"class_list":["post-9289","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-office-relocation","category-relocation-insights"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/posts\/9289","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/comments?post=9289"}],"version-history":[{"count":96,"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/posts\/9289\/revisions"}],"predecessor-version":[{"id":15587,"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/posts\/9289\/revisions\/15587"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/media\/9381"}],"wp:attachment":[{"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/media?parent=9289"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/categories?post=9289"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.fantasticservices.com\/commercial\/wp-json\/wp\/v2\/tags?post=9289"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}